Guest list planner
Wedding Guest List Manager (Excel and Google Sheets)
Guest List Manager
₹399Instant access
One payment, no subscription. Google Sheets + Excel.
- Files emailed within a minute of payment
- Formula not working? Message us within 24 hours of delivery and we fix it or refund you.
- UPI, cards and netbanking, paid securely through Razorpay
The Guest List Manager is a six-tab Excel and Google Sheets workbook for an Indian wedding guest list. You list each household once, mark the functions it is invited to and record its RSVP. The workbook then counts plates per function and diet, checks them against your venue capacity and prepares WhatsApp reminders.
Real couple experience
“Takes an evening to enter all the names, but the What-If Guests tab stopped us from adding 60 more people we couldn’t afford.”
Last updated: 9 October 2026
What is inside
Six tabs. Setup is filled once, then you work mostly in Guest List.
- 1Welcome. Short instructions inside the workbook.
- 2Setup. Names, date, city, venue capacity, RSVP deadline, the child-plate rate and the WhatsApp reminder message.
- 3Dashboard. Households, people invited, still to respond, your biggest function against venue capacity, A/B/C priority counts and reminders to send.
- 4Guest List. One row per household: adults, children, diet, whether a stay is needed, A/B/C priority, a Yes under each function invited, RSVP status and a Chase on WhatsApp link.
- 5Headcount. Plates for each function, split by diet, for invited and for confirmed guests. This is the sheet to give your caterer.
- 6Charts. Six charts that update from your other tabs.
Who it is for
- Families building a guest list across several functions, where a household is invited to some events and not others.
- Anyone who has to trim a list fairly: A, B and C priority shows exactly how many people each cut removes.
- Whoever is chasing replies, since the workbook lists the households that have not answered and opens a ready WhatsApp message for each.
How it works after you pay
- Pay ₹399 online by UPI, card or netbanking (or PayPal if you are outside India).
- Enter your email address at checkout. That is where we send your files.
- We email you a Google Sheets copy link, the .xlsx file and a quick-start guide, normally within a minute. Check your spam folder if it does not arrive.
- Make your own copy of the Google Sheet (or open the .xlsx in Excel) and follow the five-step quick-start guide.
Files are normally emailed within a minute of payment, and always within 24 hours. PayPal payments are checked by hand first, then sent on WhatsApp. See the Terms and the Refund & Cancellation Policy.
Questions people ask
Is it an Excel file or a Google Sheet?
Both. After payment we email you a Google Sheets copy link and an .xlsx file for Excel. Open the Google Sheets link, choose Make a copy and work in your own copy. Please do not upload the Excel file into Google Sheets: use the link for Google Sheets and the .xlsx for Excel.
How are children counted for the caterer?
Children count as half a plate by default. You can change the child-plate rate on Setup if your caterer charges differently. The Headcount tab applies that rate for every function.
Does it send WhatsApp reminders by itself?
No. For any household that has a phone number and has not replied, the sheet shows a Chase on WhatsApp link. Tapping it opens WhatsApp with your message ready to send, and you press send. You edit the message on Setup; the household name and the couple's names fill in automatically.
Can it tell me if the venue is big enough?
The Dashboard compares your largest function with the venue capacity you enter on Setup and shows seats to spare or how far over capacity you are.
What is the difference between this and the All-in-one Wedding Planner Kit?
The Guest List Manager is the guest list on its own: six tabs. The Kit is a 27-tab workbook that also covers budget, vendors, itinerary, seating and more on one dashboard. Choose the Manager if the guest list is the one job you need done.
How and when will I receive it, and what if something breaks?
Pay online by UPI, card or netbanking (PayPal if you are outside India). We email your Google Sheets copy link, the .xlsx file and a quick-start guide to the address you enter at checkout, normally within a minute and always within 24 hours. Check your spam folder if it does not arrive. PayPal payments are checked by hand first, then sent on WhatsApp. If a formula does not work or you break a cell, message us within 24 hours of delivery and we will fix it. If we cannot fix it within 24 hours of your message, you get a full refund. The full wording is on the Refund & Cancellation Policy page.
Tools and guides that go with it
- Free countdown checklist
58 tasks counted back from your wedding date.
- Cost per plate guide
Turn your headcount into a catering estimate.
- Wedding Budget Tracker
Pairs with the guest count: the What-If tab scales catering with guests.
Want everything in one workbook?
The All-in-one Wedding Planner Kit is a 27-tab workbook covering budget, guests, vendors, itinerary, seating and more on one dashboard. It is ₹1,499 at the launch price (regular price ₹2,999). You can also browse all planners in the store.
Written by The Wedding Store. Prices and delivery terms are as shown on this page on .